Tender Description

TERMS OF REFERENCE

World Vision Somalia is seeking a qualified vendor for preventive maintenance and calibration of TB laboratory equipment at the National TB reference laboratories.

Overview and Background

World Vision is a global humanitarian organisation dedicated to improving the lives of vulnerable children, families, and communities by providing access to healthcare, food security, education, and clean water. In Somalia, World Vision operates various health and humanitarian programs, focusing on health assessments, maternal and child health, nutrition, and water and sanitation services. 

As the principal recipient of the Global Fund in Somalia, World Vision also supports the National TB Reference Laboratories in Hargeisa, Mogadishu, and Garowe. A key aspect of delivering quality healthcare is ensuring the optimal functioning of medical and laboratory equipment. To this end, World Vision continuously supports the monitoring, maintaining, and calibrating of medical equipment to guarantee accurate and reliable results.

This Terms of Reference (TOR) outlines the requirements for preventive maintenance and calibration services for equipment at the National TB reference laboratories in Mogadishu, Hargeisa and Garowe.

Purpose

The objective is to engage a qualified vendor to provide preventive maintenance and calibration services for medical and laboratory equipment. The vendor will ensure the equipment is functioning correctly, is safe to use, and delivers accurate results.

Scope of Services

The selected vendor will be responsible for performing the following tasks:

1. Inspection and Initial Assessment:
   Conduct a thorough inspection of the equipment to identify any necessary repairs, and provide an initial condition report of each piece of equipment.
2. Calibration:
   Perform calibration of medical and laboratory equipment to ensure it provides accurate and reliable results according to industry standards.
3. Preventive Maintenance:
   Carry out preventive maintenance on all equipment during the calibration procedure and at a follow-up session six months later. Maintenance should include cleaning, lubrication, part replacements, and any necessary adjustments.
4. Reporting:
   Issue detailed service reports for each piece of equipment, including calibration certificates, maintenance activities, and any repairs completed. Reports should comply with ISO 9001 or other relevant documentation standards.
5. Labeling and Stickers:
   Apply calibration and maintenance stickers to each piece of equipment. These stickers should be durable, waterproof, and spill-proof, containing the service date and the next scheduled maintenance date.
6. Inventory Management:
   Submit an updated electronic list of all calibrated medical equipment, detailing the equipment type, manufacturer, model, serial number, and condition.
7. Onsite Service:
   All services must be performed onsite at the health facilities. No equipment should be removed from the premises unless authorized by MoH/NTP/NTRL.
8. Non-Functional Equipment:
   Submit a separate report of any equipment found to be non-functional or beyond repair before calibration.

Expertise Required

Skills Required

Attachment

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