Job Description

Org. Setting and Reporting

This position is located in the Life Support Services Section within the United Nations Support Office in Somalia (UNSOS), based in Mogadishu. The Supply Officer reports directly to the Chief, General Supply Unit.

Responsibilities

Within delegated authority, the Supply Officer, will be responsible for the following duties: • Develops, reviews, monitors, assesses and manages technical contracts for the provision of supplies and support services including Ration and Catering. • Plans and prepares cost estimates/budget implications and long-term forecasts of organization's requirements for supply support and services. • Assists in developing Supply contracts and associated services, including the preparation of statements of work (SOW)/specifications, technical evaluations, and presentation of cases to the Local Committee on Contracts (LCC)/Headquarters Committee on Contracts (HCC). • Ensures that routine Quality Control (QC) and Quality Assurance (QA) of items and equipment are in place to validate the contractual terms and conditions. • Provide expert technical advice on technical documents and overall policies, procedures and guidelines pertinent to the mission's generals supply activities, taking into account quality management and risk management best practices. • Performs/coordinates duties related to asset and material management including daily notifications in UMOJA for issuance of inventory in close coordination with the Central/Integrated Warehouses. • Extract and prepare Power BI reports in UMOJA. • Create shopping carts/ LVA's for goods and services. • Ensures that accurate and complete accounting systems and reporting mechanisms are functioning and that all relevant records are maintained. • Initiates and oversees periodic reviews of policies, practices and directives to ensure best practices in supply issues, standards and procedures. • Monitor and analyze contract performance to ensure compliance with contract terms, schedules and cost objectives. • Liaises with the Mission Contract Management Unit/Compliance Management Section in the resolution of contractual implementation disputes. • Analyzes problems, audit and performance reports on mission activities and provides remedial action programs where required. • Implement the Unit's work program; supervises, trains and monitors performance indicators for staff. • May provide guidance to or supervise new/junior staff. • Perform other related work as required.

Competencies

Professionalism - Knowledge of supply operations, practices and contract management. Ability to specify business rules in the fuel supply area. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and organizing: Develops clear goals that are consistent with agreed strategies.Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Experiences and Qualifications

Advanced university degree (Master's degree or equivalent) in business administration, public administration, supply chain management, law, engineering or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

A minimum of five (5) years of progressively responsible experience in supply services, supply chain management, logistics, engineering, property management or related area is required. Experience in managing supply chain management support services (including rations and catering services ) in international operations in a post conflict environment is desirable. Experience working in an international environment or a UN entity, in a supervisory position directly related to furnishing all types of supplies, equipment, material, and services to field missions is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.

Skills Required

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