Job Description

ISLAMIC RELIEF SOMALIA

Job title: Project Assistant (2)

Department: Program

Location: Balcad (2 positions)

Closing date: 18/01/2025

Contract duration: 6 months

Report to: Project Officer

Line Management Responsibility: None

JOB SUMMARY

The project officer will play a key role in ensuring that all project implementation is carried out effectively and in a timely manner in the target district and any other areas where Islamic Relief funding is covering in Middle Shabelle. The project assistant will be responsible for the implementation of Relief project activities and related FSL programs in the project area. The project assistant’s primary function is to assist the project officer in ensuring the quality of the planning, implementation, and follow-up of project activities.

SCOPE OF ROLE:

• Carry out the day-to-day activities of the project in line with the project work plan formulated by the project officer in coordination with the project coordinator.
• Assist in the coordination and implementation of all assigned project activities as outlined in the detailed implementation plan in line with IRW program quality principles and standards, donor requirements, and good practices.
• Ensure target committee establishment with the respective villages.
• Lead and coordinate the selection of beneficiaries for registration and distribution.
• Ensure timely implementation of emergency responses for the beneficiaries.
• Lead post-distribution assessment and monitoring of beneficiaries before the provision of second distributions.
• Be involved in community mobilization, targeting, and monitoring of movement and distribution activities.
• Conduct regular follow-up and joint close post-distribution monitoring on the proper use of cash for the intended purposes.
• Verify and review targeted beneficiaries eligible for the provision of responses.
• Support reporting, monitoring, and evaluation, ensuring that quality reports are submitted using standard project formats and in a timely manner.
• Ensure smooth running of the project at the field level and share challenges and lessons learned with the supervisor.
• Perform other duties of similar nature assigned by the supervisor or area office in charge.

KEY AREAS OF ACCOUNTABILITY

• Effective Communication.
• Commitment and punctuality.
• Planning and Organizing and be prepared all the times.
• Adapting in work Environment and quick learner
• Resting organizational protocols
• Good inter-personal skills, commitment and motivation
• Must be a Somali national-fluent in written and spoken Somali and local languages.

SKILLS AND BEHAVIOURS

• Flexibility and ability to multi-task under pressure;
• Ability to work well in unstable and frequently changing security environments;
• Proven ability to work creatively and independently both in the field and in the office.
• Good inter-personal skills, commitment and motivation.
• Must be a Somali national-fluent in written and spoken Somali and local languages

Experiences and Qualifications

EDUCATIONAL QUALIFICATIONS

• Bachelor's degree or diploma with more experience in relevant field.

EXPERIENCE AND SKILLS

• 2 year of experience in similar fields in international, local organizations or UN agencies
• Strong organizational skills and ability to lead a stream of work.
• English and Somali language proficiency (speaking, reading, writing).
• Proficiency with computers, especially MS Office.

Additional job responsibilities

• Undertake any other duties assigned by the manager.

Equal Opportunities

• Equal opportunity state is fairness in which all employees are treated similarly and fairly

Child Safeguarding:

• IRS organisation has solid child safeguarding policy in place that describes how an organisation will keep the children and young people it works with safe.
• The policy will outline the organisation’s commitment to protecting children from harm.

Safeguarding and protection of staff:

• IRS organisation has safeguarding and protection staff policy that describes staff rights such as staff medical care, and all his entitled opportunities, and will keep the staff to work with safe.
• The policy will outline the organisation’s commitment to protecting staff from harm

Pre-requisites

• Willingness and ability to work at times with short notice

• Team worker

• It is essential that the post holder shows a good understanding and empathy with

  the Islamic values and principles as well as commitment to IRW’s vision and mission

• Proactive approach to self-development

• Strong critical thinking and decision-making skills

• Highly organized individual, capable of handling multiple priorities, meeting deadlines,

  and managing time effectively.

• Experience in utilizing technology tools and also possess the ability to master new.

Skills Required

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