Tender Description

INVITATION TO  TENDER:

MID-TERM EVALUATION-SOM 1068

Reference #: SOM1068/2025/019

Hargeisa, 01.04.2025

Project Title: Systemic climate-change resilience for food, fodder and water security for vulnerable communities in Burao, Somaliland

Project Number: SOM 1068-22

Project Holders: WHH, Candlelight, Acted.

Donor: EU

Location: Burco, Somaliland

Project Period: 18.11.2023- 17.05.2026

ABOUT WELTHUNGERHILFE

Welthungerhilfe (WHH) is one of Germany’s largest private humanitarian and development organizations, dedicated to eradicating hunger and poverty. Established in 1962 as the German section of the global “Freedom from Hunger Campaign,” WHH envisions a world where all people can lead self-determined lives in dignity and justice, free from hunger. Since 2001, WHH has been actively working in Somaliland, maintaining a country office in Hargeisa and sub-offices in Borama and Burco.

WHH’s work in Somaliland focuses on strengthening food and nutrition security, enhancing WASH systems, and promoting sustainable agricultural and livestock production. The organization also supports climate resilience through innovations in landscape restoration and natural resource management. WHH applies a Humanitarian-Development-Peace (HDP) Nexus approach, emphasizing localization through strategic partnerships, active engagement in coordination forums, and commitment to gender-responsive programming.

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Purpose/Objective

The overall purpose of the mid-term evaluation is to assess the continued relevance of the action, progress made towards achieving planned objectives and the sustainability of the interventions beyond the term of this action; systemic climate-change resilience for food, fodder and water security for vulnerable communities in Burao, Somaliland.

More specifically, the evaluator is expected to:

1. Determine, as systematically and objectively as possible, the relevance, efficiency, effectiveness, impact, and sustainability of the expected project outcomes.

2. Explore any delays in project implementation, their causes, and draw lessons from the delays and provide suggestions for improved implementation to avoid further delays going forward and to ensure achievement of the project objectives.

3. Assess the achievements of the project so far, against its stated outcomes, and identify significant factors that are facilitating or impeding the delivery of outcomes.

4. Document challenges, programmatic lessons learned, and key recommendations for project improvement. It will also provide an opportunity to assess early signs of project success or failure and propose the necessary adjustments needed to refocus the project.

Further information can be found in the attached ToR (Terms of Reference)

Important Dates:

Tender publication date: 01.04.2025

The deadline for submitting a Bid is 17.04.2025 at 23:59

The deadline for submission of inquiries/questions is:  15.04.2025

1. Tender Overview

This is a Public invitation to express interest in the above-mentioned service provision.

The following documents constitute the tender dossier:

A. Tender invitation (this document)

B. Annexes:

I: Supplier Declaration Form

III: Terms and Conditions for International Procurement of Goods and Services

III. Terms of Reference

2. Expertise of the evaluators

This evaluation assignment is open to evaluators with sound experience in the services outlined above. To be considered for the services described herein, the consultants must meet the following criteria:

1. Post-graduate qualifications in environmental studies, development studies, agriculture, or related fields

2. Proven experience of carrying out baseline, end-line, and project implementation of Climate resilience /Agriculture/Livelihood/WASH interventions in village setting or the Horn of Africa region.

3. Experience in project Monitoring and Evaluation in Somalia or Somaliland

4. Strong experience and training in relevant evaluation methods (participatory methods, qualitative methods, and surveys).

5. Minimum of 3 to 5 years of experience evaluating development and/or humanitarian programs implemented by international aid organizations; experience of evaluating European union and German-funded programs is an advantage.

6. Knowledge of Somaliland political and cultural contexts

Expertise in climate change and environmental sciences, along with knowledge of sustainable land management and disaster risk reduction (DRR), would be an added advantage

3. Documents and information to be submitted

Applicants must submit the following documents:

Technical Proposal

- A detailed technical proposal outlining the feasibility of the Terms of Reference (ToR).

- If necessary, include suggestions for specific evaluation questions.

- A brief description of the overall design, methodology, and a proposed work plan (maximum four pages).

Financial Offer

- A detailed budget breakdown for the full evaluation.

- Clearly state the fees per working day (including applicable VAT).

- Specify the number of working days required.

- Include any additional costs (e.g., visa expenses, travel costs).

Legal & Administrative Documents

- Proof of valid registration from the Ministry of Commerce.

- A valid tax clearance certificate.

Consultant’s Qualifications

- CV of the lead consultant, including at least three references.

- Two evaluation report samples from previous assignments.

- Recommendations from past clients, with three contactable references.

Compliance Documents

- A completed and signed supplier declaration form.

Note: Failure to submit any of the required documents may lead to disqualification.

4. Participation

 Consulting Firms are invited to participate in the assignment.

5. Anti-Terrorism Policy

The Contracting Authority renounces all forms of terrorism and will never knowingly support, tolerate or encourage terrorism or the activities of those who embrace terrorism or money laundering. Consistent with numerous United Nations Security Council resolutions, including S/RES/1269(1999), S/RES 1368(2001), and S/RES1373(2001) and the European Union, the Contracting Authority is firmly committed to the international fight against terrorism and, in particular, against the financing of terrorism. The Contracting Authority's policy ensures that none of its and its donor funds are used, directly or indirectly, to support individuals or entities associated with terrorism or money laundering. Therefore, the Contracting Authority will regularly match their suppliers and Service providers against the Sanctions lists. By submitting an offer, suppliers and service providers agree to this.

6. The language of the bid

The tender, all correspondence, and documents related to the tender exchanged by the bidder and the Contracting Authority must be written in the language of the procedure, which is the English language.

7. Contradiction or errors in the bid documents

If the bidder notices contradictions or errors in the bid document or unclear specifications, the bidder must clarify the issue by making queries before the deadline for submitting inquiries/questions.

The principle hereby agrees to clarify all queries to all interested bidders upon request in email/ messaging form  in the given email shared by the procurement department.

8. Alteration or withdrawal of bids

Bidders may alter or withdraw their tenders by written notification through the EU-supply portal before submitting the bid document. No bid may be altered after this deadline. Withdrawals must be unconditional and will end all participation in the tender procedure.

No bid may be withdrawn in the interval between the deadline for submission and bid opening of bids and the expiry of the tender validity period. Any correction of information must be explicit and confirmed in email/messaging form.

9. Errors in Calculations

Bids submitted by interested bidders will be checked for any arithmetical errors in computation and summation. Errors will be corrected by the evaluation committee as follows:

• Where there is a discrepancy between figures and words, the amount in words will be considered.

• Where there is a discrepancy between a unit price and the total amount derived from the multiplication of the unit price and the quantity, the unit price as quoted will be the price considered.

• Amounts corrected in this way will be binding on the bidder. If the bidder does not accept them, its bid will be rejected.

10. Deliverables and Timeframe

The assignment is expected to commence starting immediately as soon as a consultant is recruited and is expected to take a maximum of 30 days, which includes desk-review, preparation, data collection and report-writing.

11. Prices

All prices in your proposal must be indicated in the USD currency only. Quotations stated in other currencies will not be considered in the awarding process.

12. Confidentially

All documents and data acquired from documents during interviews and meetings are confidential and used solely for the feasibility study. Interview partners will not be quoted in the report without their prior permission.

The documentation and all material linked to the study (produced by the consultants or the organization itself) are confidential and always remain on the property of the contracting party.

13. Ordering Party / Consignee

Deutsche Welthungerhilfe e.V.

Hargeisa, Masale area Behind Ambassador Hotel Close to Djibouti Consulate.

14. Evaluation of the submitted documents

The evaluation will be conducted as follows;

Stage I

1. Technical Evaluation (60%)

• Design of the proposal in reference to the advertised ToR (30 points).

• CV of the lead consultant/evaluator as stated in section 2. (20 Points)

• Sample (at least 2) of recent reports with public disclosure authorized, final version, that has been submitted and accepted by clients (10 points) NB. The reports MUST be prepared by the consultant - WHH will conduct a reference check on this and wherever deemed necessary.

Skills Required

Attachment

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