Tender Description

SUPPLY, DELIVERY, AND INSTALLATION OF FOUR (4) SOLAR-POWERED SYSTEMS COMPRISING A 22.61
kWp SOLAR PV SYSTEM INTEGRATED WITH 11 kW SURFACE PUMP FOR IRRIGATION TO SUPPORT FOUR
SMALLHOLDER COOPERATIVE FARMS IN IN JOWHAR/BAAREY, HIRSHABELLE STATE OF SOMALIA
Date: 21.05.2026
NIS Foundation hereby invites qualified bidders to submit bids for the Supply, delivery, and installation
of four (4) solar powered irrigation systems, each consisting of a 22.61 kWp Solar PV System integrated
with 11 kW Surface Pump to support four smallholder cooperative farms in Jowhar/Baarey, Hirshabelle
State of Somalia. All interested bidders are requested to submit their applications together with the
following support documentation and other requirements for consideration/evaluation:
• Licenses/Registrations: The bidder company should submit a valid license/registration certificate
from the Ministry of Commerce in both Hirshabelle and FGS.
• Tax compliance certificate: A valid tax compliance certificate from the Ministry of Finance,
Hirshabelle.
Note: Failure to submit any of the above licenses will lead to automatic disqualification.
• Statement of ownership: The company shall submit a signed public notary document stating
the ownership of the company.
• Technical solutions within the following parameters:
o All system equipment must have a functioning lifespan of at least 20 years for PV panels
and 10 years for power electronics and motors.
o All materials and equipment must be proven to perform in extreme environments
relating to heat, humidity, wind, and dust.
o Full technical specifications are required for all equipment and should conform to all
international standards.
o A detailed description of the proposed solution, including energy calculation (yield per
hour plus variations over the year), Single Line Diagrams of all systems, and layout of the
mounting structure, and pump concrete foundation (Two foundation bases in different
elevations with respect to river water flow).
o All components used in these proposals are required to be from Tier one long-term
suppliers, best in their class, and providing the highest industry quality and standards.
• Pumps, controllers, and power electronics: irrigation pump and power electronics must be
adequately protected against overvoltage, spikes, lightning strikes, etc., with fault ride-through
technology. All must conform to international standards and have relevant certificates and
permits.
• Spare parts: As part of the system the bidder must include extra minimum of spare parts,
including solar modules (5), DC cables (100m), and cable connectors (10 pcs) for each site.
• Follow-up and servicing installation: This tender must include provisions for servicing and followup for a period of not less than two years from the system commissioning, including the
deployment of technicians and replacement of any faulty components at the contractor’s own
cost.
• Previous similar work experience: Bidders shall submit only 3 previously completed similar work
experience/contracts for the past 7 years implemented with International Non-governmental
Organizations (INGOs) and UN agencies in the ‘’Supply, delivery and installation of Solar
powered irrigation pumping system of a PV capacity of 15 kWp or above’’ (attach only 3
contracts with all its annexes including the BoQ of solar PV systems with monetary value worth
of USD 25,000 or above). Please note that a full reference check will be done against each
contract.
• List 3 previously completed similar work experience/contracts in Annex A – Similar experience
table. Bidders who do not fill in Annex A – Similar experience table will not be evaluated.
Please note that forged or fake contracts will lead to automatic disqualification.
• Human Resources: a list of key professional personnel (at least 2) for a minimum of two years of
experience working with the company, including an Electrical Engineer and a Project Lead
Engineer (attach CVs).
• Updated company profile reflecting the company’s experience and expertise in solar energyrelated works.
• Technical Proposal Requirements: Bidders are required to submit a comprehensive technical
proposal that demonstrates their understanding of the project requirements and technical
capabilities. The proposal must include the following:
o System Design and Drawings: A detailed system design and simulation (LORENTZ
COMPASS, Grundfos, or any simulation software), including Electrical layout designs,
recommended pump, motor, and controller/inverter configuration, performance curves,
and civil works related to the PV and pump concrete base mounting structure (Two
concrete foundations are built at different elevations along the River—one for high water
levels and the other for low—so the pump always stays near the suction point), clearly
illustrating the configuration of the proposed solution.
o Technical Descriptions and Specifications: Narrative technical description outlining the
overall system architecture (PV mounting layout, pump, motor, and controller/inverter
configuration, grounding, and lightning protection designs, etc.), operational
functionality, energy yield calculation, and return on the investment (ROI).
o Datasheets of Core Components: Manufacturer datasheets must be provided for all key
components: Photovoltaic (PV) modules, Mounting structures, pump, motor, and
controller/inverter, etc.
o Compliance Documentation: Test reports and conformity certificates with relevant
international standards for each key component: CE Marking, RoHS Compliance, IEC
Certifications, TUV Certifications, EU Declarations of Conformity.
• Warranty: The proposed system must carry a guarantee against design and workmanship for a
at least two years; all solar modules must carry a minimum performance warranty of at least 80%
yield after 25 years, plus a produce warranty of at least 15 years; pump, motor, and
controller/inverter must carry a minimum 2-year warranty.
• Work plan for the activity: The bidder shall submit a clear and detailed activity work plan and
training of local users/operators. The project implementation period is four (4) months, effective
from the date of contract signing. Should the bidder be able not to complete delivery and
implementation in a shorter timeframe, it is requested to provide a detailed work plan showing
procurement and delivery milestones (sourcing of items, shipment/transportation, and system
installation).
• BoQ price allocation accuracy and responsiveness: The company shall submit a filled and
stamped BoQ (both Excel and PDF versions).
• Supplier ethical standard form: Fill, stamp, and submit the attached supplier ethical standard
form.

Skills Required

Attachment

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