Job Description

TITLE:   Procurement Coordinator-SAGAL-III

TEAM/PROGRAMME: SAGAL, MoLSA (Secondment)

LOCATION: Mogadishu

GRADE: 3

CONTRACT LENGTH: One year

CHILD SAFEGUARDING:

Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE: 

The Procurement Coordinator will lead, coordinate, and provide technical oversight for all procurement and logistics functions of the SAGAL-II Project at the Federal MOLSA level. This includes ensuring compliance with donor requirements and national procurement laws while promoting transparency, efficiency, and value for money. A major part of this role is also to build the capacity of MOLSA’s logistics and procurement teams to deliver services in a timely, accountable, and sustainable manner.

SCOPE OF ROLE: 

Reports to: Area Supply Chain Manager and the director General DG- MoLSA

Staff reporting to this post: N/A

Role Dimensions: 

Save the Children operates across all zones in Somalia and currently has three main area offices and additional 11 field offices. Programmatically Somalia is a large Country Office with more than $110million annual budget and staff over 700 staff. 

Procurement Planning and Compliance

• Lead and update the SAGAL-II Procurement Plan in collaboration with Save the Children, MOLSA, program, and finance teams.
• Coordinate procurement processes in full compliance with donor rules and national laws, aligned with Save the Children standards.
• Prepare RFQs, RFPs, and evaluation criteria jointly with MOLSA and Save the Children’s procurement units.
• Review and authorize requisitions, ensuring accuracy and proper documentation for audits.

Procurement Oversight and Vendor Management

• Chair or support technical evaluations to ensure fair and transparent selection.
• Liaise with vendors and review contracts for clarity, delivery timelines, and risk mitigation.
• Monitor supplier performance and maintain an updated vendor database with Save the Children inputs.
• Coordinate with Save the Children to identify and address procurement risks and compliance issues.

Logistics and Asset Management

• Plan and oversee logistics (transport, warehousing, distribution) in coordination with Save the Children.
• Ensure tagging, registration, handover, and proper use of all SAGAL-II procured assets.
• Conduct spot-checks and verifications to ensure alignment with project objectives.
• Maintain logistics records in both hard and soft formats, jointly verified with Save the Children.

Capacity Strengthening and Coordination

• Provide ongoing training and mentoring to MOLSA logistics/procurement staff with support from Save the Children.
• Develop simple SOPs tailored to MOLSA’s context and support their institutional procurement strategy.
• Facilitate joint planning sessions with MOLSA, Save the Children, and partners for coordinated implementation.
• Promote a culture of ethical and transparent procurement aligned with Save the Children’s safeguarding standards.

Reporting and Representation

• Prepare and share monthly procurement/logistics reports with Save the Children and the SAGAL-II National Coordinator.
• Represent MOLSA logistics/procurement in SAGAL-II technical meetings and donor reviews when delegated.
• Provide regular updates to stakeholders on progress, risks, and mitigation measures.
• Act as the key liaison between MOLSA and Save the Children logistics teams to ensure technical alignment.

BEHAVIOURS (Values in Practice)

Accountability:

-        Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

-        Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

-        sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

-        widely shares their personal vision for Save the Children, engages and motivates others

-        future orientated, thinks strategically and on a global scale.

Collaboration:

-        builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

-        values diversity, sees it as a source of competitive strength

-        approachable, good listener, easy to talk to.

Creativity:

-        develops and encourages new and innovative solutions

-        willing to take disciplined risks.

Integrity:

-        honest, encourages openness and transparency; demonstrates highest levels of integrity

Experiences and Qualifications

Qualifications

-        Bachelor's degree in Logistics, Supply Chain Management, Procurement, Public Administration, or related field.

-        Master’s degree or professional certification (e.g. CIPS, CSCP) is an added advantage.

EXPERIENCE AND SKILLS

Essential

• Minimum 3 years of progressive experience in procurement and logistics, with at least 2 years supporting government or donor-funded projects.
• Familiarity with national procurement regulations and donor requirements.
• Demonstrated experience in capacity building and training of government staff.
• Proven track record of managing procurement cycles, asset management, and compliance documentation.

Skills and Competencies

• Strong interpersonal and communication skills to interact with stakeholders across government, NGOs, and suppliers.
• High-level analytical and negotiation skills.
• Fluent in Somali and English (spoken and written).
• Strong commitment to transparency, integrity, and accountability.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Adult Safeguarding.

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy, all employees are also expected to carry out their duties in accordance with SCI protection from sexual exploitation abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Diversity, Equity, and Inclusion,

At SCI, we uphold the principle of equal rights and opportunities for all our employees. In our commitment to fostering a more inclusive workplace and addressing gender gaps, we have implemented additional efforts aimed at supporting female qualified candidates: -

·       Maternity leave (6 months)

·       Annual Leave 30 working days

·       10% *gross salary. (female allowance)

·       1.5 flexible working hours for lactating mothers

Skills Required

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